{"id":5302,"date":"2022-05-02T16:05:27","date_gmt":"2022-05-02T14:05:27","guid":{"rendered":"https:\/\/www.invityou.com\/organiser-conference\/"},"modified":"2026-04-08T16:03:39","modified_gmt":"2026-04-08T14:03:39","slug":"organize-conference","status":"publish","type":"page","link":"https:\/\/www.invityou.com\/en\/organize-conference\/","title":{"rendered":"Organize &amp; Manage Your Online Conferences"},"content":{"rendered":"<p data-start=\"158\" data-end=\"406\">Organize &amp; Manage Your Online Conferences with an all-in-one platform designed to simplify every step of your event. A conference is a meeting where people discuss a specific topic, aiming to provide a complete overview.<\/p>\n<p>The success of this <strong>B2B marketing tool<\/strong> depends on the content created, but above all on how the event is organized.<\/p>\n<p>Therefore, it\u2019s preferable to move away from Excel spreadsheets and use an <strong>online management platform<\/strong> like InvitYou!<\/p>\n<hr \/>\n<h2>Why organize a conference?<\/h2>\n<p>A conference can only be successful if it is thoroughly optimized. When done right, it enables the organizer to gain recognition, assert their expertise to a professional audience, and reinforce their <strong>status as an opinion leader<\/strong>.<\/p>\n<hr \/>\n<h2>Organizing a conference: key steps<\/h2>\n<p>A conference demands strict preparation deadlines, as managing guests and speakers remains time-consuming.<\/p>\n<p>It is therefore necessary to <strong>anticipate and inform your audience well in advance by sending a &#8220;save the date&#8221;<\/strong> to make the event official.<\/p>\n<hr \/>\n<h3><strong>Before the Event<\/strong><\/h3>\n<ul>\n<li>Create a <strong>fully customized website<\/strong> matching the conference\u2019s identity<\/li>\n<li>Publish practical information for participants<\/li>\n<li>Prepare the <strong>agenda<\/strong> and include it in all your communication materials<\/li>\n<li>Contact speakers and obtain automatic confirmation of their attendance<\/li>\n<li>Create your guest list<\/li>\n<li>Send a <strong>&#8220;save the date&#8221;<\/strong><\/li>\n<li>Monitor the sending of <strong>invitations, follow-ups, and reminders<\/strong><\/li>\n<li>Automatically generate guest badges using the platform<\/li>\n<\/ul>\n<p>\u2026 all thanks to <strong>InvitYou<\/strong>!<\/p>\n<hr \/>\n<h3>During the Event<\/h3>\n<ul>\n<li>Receive guests and complete check-in via the <strong>YouCheck<\/strong> app<\/li>\n<li>Hand out <strong>badges created through the online management platform<\/strong><\/li>\n<li>Share updates in real time on social media<\/li>\n<li><strong>Record speeches and presentations on video<\/strong><\/li>\n<li><strong>Broadcast live video<\/strong> to reach your targeted audience<\/li>\n<\/ul>\n<hr \/>\n<h3>After the Event<\/h3>\n<p>Post-event communication is equally important as the pre-event communication. Taking good care of it gives you the best chance of maximizing your chances of satisfying participants and helps leave a<\/p>\n<p>lasting impression of your event.<\/p>\n<ul>\n<li>Send a thank-you email to all attendees<\/li>\n<li>Evaluate your conference and collect participant feedback by sending a <strong>satisfaction survey<\/strong><\/li>\n<li><strong>Analyze your return on investment<\/strong> through automatically updated statistics on your platform<\/li>\n<\/ul>\n<p><a href=\"https:\/\/www.invityou.com\/en\/\">Discover the post-event features available on InvitYou!<\/a><\/p>\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Organize &amp; Manage Your Online Conferences with an all-in-one platform designed to simplify every step of your event. A conference is a meeting where people discuss a specific topic, aiming to provide a complete overview. The success of this B2B marketing tool depends on the content created, but above all on how the event is [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"class_list":["post-5302","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Organize &amp; Manage Your Online Conferences<\/title>\n<meta name=\"description\" content=\"Organize &amp; Manage Your Online Conferences : manage invitations, registrations, speakers, check-in and analytics with an event platform.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.invityou.com\/en\/organize-conference\/\" 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