Organize & manage your symposium or congress online

Symposia and congresses are two distinct event formats that require significant time, effort, coordination, and strategic planning. Using the right logistical tools is therefore indispensable!

Say goodbye to endless Excel spreadsheets, and switch to an online event management platform that boosts efficiency, streamlines communication, and centralizes all your data.

Why organize a symposium or a congress?

Successful symposia and congresses are powerful tools for knowledge sharing, showcasing expertise, and driving innovation.

These professional events help establish your company’s credibility, increase your visibility to a qualified audience, encourage networking, and facilitate long-term partnerships.

Boost your event’s success with flawless execution. InvitYou event management platform empowers you to offer a seamless, professional, and memorable experience for all participants.

Organizing a symposium/congress : key steps

o ensure a successful symposium or congress, offering content and insights that meets the needs and expectations of your attendees is key!

InvitYou assists you throughout the process, enabling seamless communication with your guests via our premium platform. Let our team of experts guide you step by step:

Before the Event

• Select the central theme or focus of the event
• Create a fully customized website
• Publish practical information for participants
• Prepare the event agenda and integrate it into your communication materials
• Publish the list of speakers
• Create and manage the guest list
• Design, write, and send “save the dates,” invitations, and reminders by email
• Manage the event’s social media channels
• Drive engagement on social media by managing event channels online

Simplify the way you organize symposia and congresses with our all-in-one management platform — efficient, intuitive, and built for professional events.

During the Event

On the day of the event, every detail matters. Ensuring smooth logistics and anticipating technical issues are the foundation of a successful, high-standard event.

To make the most of it, follow this step-by-step:

• Welcome and brief speakers
• Greet guests and complete check-in via the YouCheck app
• Hand out badges created through the online management platform
• Share updates in real time and engage with your audience on social media
• Record speeches and presentations on video
• Broadcast live video to reach your targeted audience

After the Event

• Send a thank-you email to all participants
• Evaluate your event and collect feedback by sending a satisfaction survey
• Analyze your return on investment through automatically updated statistics on your platform

Want to make your next symposium or congress truly stand out? Our team has your back.

Check out our online solutions to manage and evaluate your event’s success with confidence.