Organize & Manage Your Online Conferences

A conference is a meeting where people discuss a specific topic, aiming to provide a complete overview.

The success of this B2B marketing tool depends on the content created, but above all on how the event is organized.

Therefore, it’s preferable to move away from Excel spreadsheets and use an online management platform like InvitYou!

Why organize a conference?

A conference can only be successful if it is thoroughly optimized. When done right, it enables the organizer to gain recognition, assert their expertise to a professional audience, and reinforce their status as an opinion leader.

Organizing a conference: key steps

A conference demands strict preparation deadlines, as managing guests and speakers remains time-consuming.

It is therefore necessary to anticipate and inform your audience well in advance by sending a “save the date” to make the event official.

Before the Event

• Create a fully customized website matching the conference’s identity
• Publish practical information for participants
• Prepare the agenda and include it in all your communication materials
• Contact speakers and obtain automatic confirmation of their attendance
• Create your guest list
• Send a “save the date”
• Monitor the sending of invitations, follow-ups, and reminders
• Automatically generate guest badges using the platform

… all thanks to InvitYou!

During the Event

• Receive guests and complete check-in via the YouCheck app
• Hand out badges created through the online management platform
• Share updates in real time on social media
• Record speeches and presentations on video
• Broadcast live video to reach your targeted audience

After the Event

Post-event communication is equally important as the pre-event communication. Taking good care of it gives you the best chance of maximizing your chances of satisfying participants and helps leave a

lasting impression of your event.

• Send a thank-you email to all attendees
• Evaluate your conference and collect participant feedback by sending a satisfaction survey
• Analyze your return on investment through automatically updated statistics on your platform

Discover the post-event features available on InvitYou!